Sending personalized emails to numerous recipients is an insubstantial act. If you want all recipients to feel special like they are getting an individually tailored message written just for them. At the same time, it is extremely time-consuming to send emails to multiple recipients separately. But this process takes lots of time. Wait don’t panic!! there are smarter ways to send emails to several recipients at once, without raising any privacy concerns. In this blog, we will provide you with complete information regarding how to send the same email to multiple recipients separately.
Gmail Workspace: How to Send the Same Email to Multiple Recipients Separately
Last year, a new feature was presented in Gmail for Google Workspace users, to simplify the process of sending emails to multiple recipients separately at the same time: mail merge. Here is how to use this feature in Gmail:
- Login to your Google Workspace account.
- Click Compose.
- Select Mail Merge (the people with a plus sign), located at the far right of the To field.
- Once selected, choose one of the following:
- Add recipients to the To field individually
- Select Add From a Spreadsheet
- After recipients are added, create your message.
- Personalize the message by using @ to add merge tag fields:
- For first name, type “@firstname”
- For last name, type “@lastname”
- For full name, type “@fullname”
- For the mail address, type “@email”
- When your message is ready to send, press Continue.
- Fill in default values for any merge tags as prompted by the system.
- A box will now appear asking if you are ready to send. Choose Send All to send your message to each recipient you entered.
If you don’t have a Google Workspace or your Google Mailbox does not support the Mail Merge feature, still you will be able to Send the Same Email to Multiple Recipients Separately by using the BCC field. Here are the steps:
- Login to your Gmail account.
- Click Compose.
- Click BCC on the right side of the To field.
- Enter each mail address you wish in the BCC field.
- Compose your message.
- Press Send when you are finished.
In Outlook: How to Send the Same Email to Multiple Recipients Separately
Outlook provides a mail merge feature similar to Google WorkShop. Here are the step-by-step guidelines for How to Send the Same Email to Multiple Recipients Separately.
- Open Microsoft Word and draft your message.
- When ready, navigate to the top menu bar and choose Mailings.
- In the ribbon, select Start Mail Merge.
- Choose Email Messages from the options in the drop-down menu.
- Next, click on Select Recipients and choose from the available options.
- Once your recipients are added, you can use the Greeting Line and Insert Merge Field to personalize your message.
- When everything is set up how you want, select Finish and Merge, then choose Send Email Messages.
- Enter a subject line, mail format, and send records, then press OK.
In Yahoo: How to Send the Same Email to Multiple Recipients Separately
Yahoo is one of the leading email boxes but, unfortunately, it does not have the mail merge option like Outlook and Google Workshop. If you want to know How to Send the Same Email to Multiple Recipients Separately, then here you can use the BCC field.
- Login to Yahoo Mail and press Compose in the top left.
- Click BCC on the right of the To field.
- Enter the addresses of each recipient in the BCC field.
- Compose your message as normal.
- Press Send at the bottom of the window.
Other Third-party Apps That Send Email to Multiple Recipients Separately
AWeber: AWeber is an email service that makes it easy for users to not only figure out how to send the same email to multiple recipients separately but also create and chase messages effectively.
Mailchimp: While mainly a marketing platform, Mailchimp’s “Merge Tags” feature allows users to personalize emails and send them to a list of subscribers, managing each recipient separately.
Mailtrack: Mailtrack’s Campaigns feature is a suitable device that resolves the issue of how to send multiple emails at once without using the BCC field.
Brevo (formerly Sendinblue): This platform presents a “Transactional Email” feature that allows personalized emails to be sent to numerous recipients utilizing data variables.
When Should You Send Emails to Multiple Recipients Individually?
You should send emails to multiple recipients when you have a message, update, or announcement relevant to a group of people.
Some common situations when you should send emails to multiple recipients individually:
- Outreach Campaigns – You can reach out to forthcoming leads and contacts for marketing and sales.
- Promotions and Sales – You can get the word out about deals, sales, or customer promotions.
- Surveys – You can spread surveys or feedback forms to big groups.
- Company-Wide Notifications– You can send important updates, notifications, and announcements that pertain to the whole company like policy changes, events, or news.
- Team Communications – Keeping teams aligned by sending plans, meeting notes, or alerts to all members.
- Event Invitations – You can ask groups of people, like clients or colleagues, to attend the events.
- Newsletters – You can share news, content, and updates with subscribers and email lists.
- Holiday Greetings – You can send holiday wishes to team members, clients, or contacts.
The Final Thoughts
Send the same email to multiple recipients separately can make your task easier. While developing separate emails and messages takes a long time, using various email tools to send broadcast messages with personalized details provides the best results. In this article, we have provided you with different tools for sending the same email to multiple recipients separately. That will help you to do your task more quickly in an easy way.
